An e-Form is the transformation of a referral form or requisition (typically from a PDF) into a “smart” form that can auto populate with patient demographics and clinical information like medications, allergies, lab values etc. Some e-forms are clinical tools like calculators such as for CVD risk. Effective use of e-forms can significantly streamline your workflow.    An eForm consists of a .zip folder containing several components, including the background image of the form, the property files, and java / html scripts. 

If you wish to have an eForm prepared, OSCAR BC can make one for you, for a nominal fee. 

We generally respond to requests within 48 hours, with a fee quote to prepare your eForm.  Note that OSCAR BC Members receive discounts.  Please see 

Our Resources/Learning page has videos and other eForms-related information such as DTO’s Forms Guidelines & Best Practices Guide regarding creating, editing, and distributing forms. Here is a helpful resource about adding and managing eForms.

PLEASE READ the following before submitting your order: 

• Did you verify that it does not already exist in the Oscargalaxy.org repository? 
• Please indicate if your request is an update to an existing eForm, or if it is a new eForm (search the repository to see if it already exists).
• It is important that your eForm follows any regulatory guidelines and formats – if you’re unsure, please check before sending to us.  If they do not, the eForm may be sent back for appropriate adjustments.  For HSAT eForms, you can review the College of Physicians and Surgeon / Provincial  standards here.  If they don’t meet these standards, the request will be rejected.  It will also be verified with the College’s list of accredited facilities. 
• We do not edit PDF documents, and additional fees will apply to change or update an eForm after its been programmed and uploaded (such as fax / phone #, etc), so double check to ensure that all the information in your PDF is correct and is your final version before sending your request. 
• Attached forms for programming must be sent in PDF format, in 8.5 x11″, portrait orientation.  There should be a page margin of at least 0.5cm on each edge.  
• Scans of faxed form pages are generally not accepted as the background image may be of too poor quality.   You  may be asked to re-create the scanned form and re-send as a clean PDF.  
• Please remove or minimize shaded, colored or grey text areas, background watermarks, and avoid excessive graphics on your forms. These will interfere with content when printing of faxed copies.  Remember, “function over form”  eForms are not intended as marketing materials. 
•  Please note that adding fax functions to some eForms may override the signature function (stamps or wet) .   This is a limitation of the integrated fax feature in some versions of OSCAR, and not with the eForm itself.  We recommend using an online fax service such as SRFax or RingCentral.  
• If you have multiple, different eForms, please submit a separate request for each. 
• There is no difference between a “fillable” or “print” version of a PDF in regards to eForms – please don’t send both as attachments.  
• We believe in sharing with the OSCAR Community: unless specifically requested otherwise, all completed eForms are uploaded and shared publically in the OSCAR Galaxy repository, where they can be downloaded for installation into any OSCAR EMR, by anyone for free.  
• Have more questions? Scroll down to read the Frequently Asked Questions below, or email us at: info@oscarbc.ca