ORDER A NEW or UPDATED eFORM
An e-Form is the transformation of a referral form or requisition (typically from a PDF) into a “smart” form that can auto populate with patient demographics and clinical information like medications, allergies, lab values etc. Some e-forms are clinical tools like calculators such as for CVD risk. Effective use of e-forms can significantly streamline your workflow.
An eForm consists of a .zip folder containing several components, including the background image of the form, the property files, and java / html scripts. The original PDF from which an eForm is created is not one of these components.
If you wish to have an eForm prepared, OSCAR BC can make one for you, for a nominal fee.
We generally respond to requests within a week with a fee quote to prepare your eForm. Note that OSCAR BC Members receive discounts.
Our Resources/Learning page has videos and other eForms-related information such as DTO’s Forms Guidelines & Best Practices Guide regarding creating, editing, and distributing forms. Here is a helpful resource about adding and managing eForms.
PLEASE READ the following before submitting your order:
Did you verify that it does not already exist in the Oscargalaxy.org repository?
Please indicate if your request is an update to an existing eForm, or if it is a new eForm (search the repository to see if it already exists).
It is important that your eForm follows any regulatory guidelines and formats – if you’re unsure, please check before sending to us. If they do not, the eForm may be sent back for appropriate adjustments.
For HSAT eForms, you can review the College of Physicians and Surgeon / Provincial standards here. If they don’t meet these standards, the request will be rejected. It will also be verified with the College’s list of accredited facilities.
We do not edit the content of your PDF form, and additional fees will apply to change an eForm after its been programmed and uploaded (such as fax / phone #, etc), so please ensure that all the information in your PDF is correct and your final version before sending your request.
Attached forms for programming must be sent in PDF format, in 8.5 x11″, portrait orientation. There should be a page margin of at least 0.5cm on each edge.
Scans of faxed form pages are generally not accepted as the background image may be of too poor quality.
If you have multiple, different eForms, please submit a separate request for each. There is no difference between a “fillable” or “print” version of a PDF (please don’t send both).
All completed eForms are uploaded and shared publically in the OSCAR Galaxy repository, where they can be downloaded by anyone for free (you may request that it isn’t shared publically, and we will send you the direct link where only you can access it).
Have more questions? Scroll down to read the Frequently Asked Questions below, or email us at: info@oscarbc.ca
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FAQs about eForms
Are there fees for new eForms?
We charge nominal fees to program new eForms to cover administrative and repository maintenance costs. Fees are based on the complexity of the form (number and type of fields), how many pages and other factors that might require more extensive programming effort.
How do I get a Discount?
OSCAR BC Members receive a discount, as long as their membership is in good standing (paid up to date). Please go to www.oscarbc.ca/membership to apply for membership
Are the eForms secure?
Yes, all eForms go through testing to ensure they function properly, and have up-to-date security coding.
Can I order multiple eForms?
Yes, but you will need to submit a separate order for each eForm you request.
Can I order an update to an existing eForm?
Yes, we also do updates to existing eForms. The same process to request updates applies – just let us know its an update! The fees for this will be minimal, unless there are extensive changes to the existing eForm. In some cases, fees are waived if the changes are very minimal.
What is the turnaround time for eForm orders?
You will receive a reply within 2 business days, acknowledging your request with a quote for the cost to program the eForm.
You will need to confirm your approval of the quoted fee with us before we will proceed.
Once the eForm has been programmed and uploaded to the repository, you will receive an email with a direct link to the completed eForm in The Oscar Galaxy repository within approximately 1 – 2 weeks.
An invoice will be issued to you from OSCAR BC, payable by cheque, credit card or bank eTransfer.
What is the difference between an eForm and a “fillable” PDF?
A “fillable” PDF form has fields into which text can be typed and the form can be saved as a document file with that typed data. We do not upload or store PDF’s in the downloads repository.
An e-Form is the transformation of a referral form or requisition (typically a PDF) into a “smart” form that can auto populate with patient demographics and clinical information like medications, allergies, lab values etc. Some e-forms are clinical tools like calculators such as for CVD risk. Effective use of e-forms can significantly streamline your workflow. An eForm consists of a .zip folder containing several components, including the background image of the form, the property files, and java / html scripts.